WAVE IS HIRING: LOGISTICS AND FINANCE COORDINATOR

WAVE is looking for a Logistics and Finance Coordinator with a flexible start date, no later than the second week of January 2026. The role is based in Thessaloniki, Northern Greece, and requires the individual to oversee the planning, implementation, and monitoring of all logistics, procurement, and financial activities at Wave, while upholding and enforcing the organisation’s values and code of conduct.

WAVE runs a community centre that offers access to hot meals, showers, non-food items, WiFi, and laundry services with an open-door policy. The centre currently operates four days a week, and the Logistics and Finance Coordinator is responsible for ensuring smooth day-to-day operations, managing stock efficiently, tracking expenses within budget, and supporting volunteers to maintain operational stability.

Start Date: January 2026 (ASAP)

Minimum Commitment: 9 months (one month probationary period), full-time

Key Responsibilities:

• Ensure that the daily operations of Wave Thessaloniki run smoothly, in collaboration with other coordinators. Going to markets, bakeries, shops and the local warehouse. Participate in shifts in the centre up to 3 days a week.
• Using accounting software to manage and keep track of the organisation’s expenses, with the support of our accountant.
• Maintaining accurate financial records and helping to align budgets with actual expenditures.
• Supporting the daily organisation and running of the community centre, ensuring volunteers can carry out their tasks smoothly.
• Demonstrate a strong understanding of and commitment to confidentiality when engaging with the team whilst adhering to safeguarding policies where confidentiality may impact the safety of the community, volunteers, or Wave
• Van maintenance, insurance and road tax.
• Coordinate meal and NFI distributions alongside the other coordinators, and alone on their days off.
• Managing any issues related to the building or other property of the project e.g communicating with local experts to deal with any potential plumbing or electrical issues, liaising with donors and other actors to facilitate and improve the services offered.
• Communicating with organisations around the city to create opportunities for additional activities and collaborations.
• Maintaining relationships with partners, supporting operational planning, and building networks to improve services.
• Attending monthly partner meetings and weekly open coordination meetings.
• Arranging and carrying out 1:1 check-ins with volunteers (after the first week or two of volunteering and after that monthly). Check-ins and exit interviews are divided amongst all coordinators.

Requirements:

• Qualification in finance or accounting, OR proven experience of budget management and financial responsibility in a professional setting.
• Excellent communication skills.
• Fluency in English and strong written communication skills.
• Experience in working with people-on-the-move/refugees or in a similar field of working with vulnerable people.
• Ability to stay in Greece for 9 months or beyond.
• Drivers licence, ability and willingness to drive a manual van.
• Ability to work under pressure in a fast-paced and dynamic environment.
• Good prioritisation and organisational skills.
• A developed understanding of boundaries and safeguarding.
• Team player.
• Experience managing a team.

Desired:

• Proficiency in Greek language is strongly desired for this role.
• Experience in organising and leading distributions.
• Experience of working with multiple different partners to deliver project objectives.
• Experience with mediation and conflict resolution is preferred.
• Knowledge of Farsi, Arabic or French is also useful.
• Experience working in a kitchen environment, ability to cook is desirable.
• Experience working with accounting software.
• Experience working closely with community members.
• An understanding of the ongoing situation for people-on-the-move in Europe, especially at the borders.

What we can offer:

• A monthly stipend of €1000.
  • Unfortunately at this time we are unable to offer a Greek employment contract, and are paying a stipend. Further details can be discussed during an interview.
• The opportunity to work in a diverse team of international volunteers and members of the community we are serving.
• A unique, practical learning experience and the space to put forward and develop new ideas to improve the services offered.

If you are interested, please fill out the Google Form. 

If you have any problems accessing the application form, please contact board@wave-thessaloniki.com

Interviews will take place the week commencing 6 January. An offer will be made by the end of the week, with the selected candidate starting as soon as possible. Stichting Wave Aid is committed to safeguarding and successful candidates will be required to complete our Self-Disclosure Form and undergo appropriate background checks.

Deadline for applications: 22 December 2025 (Midnight)

Special consideration will be given to applicants with lived experience of migration and hostile border policies, applicants from a racialised background, and local applicants.